Which HR documents are in the set?

A job offer letter, an employment verification letter, a reference letter, a performance review, a weekly timesheet, a training record and a certificate of completion. The employment contract sits with the legal templates.

Can I make a letter for every employee at once?

Yes. Call the REST API once per person with their values as JSON and each letter comes back as its own DOCX or PDF, all in the same layout.

Can a manager fill in the timesheet or the review without an account?

Yes. Share the template as a form link; the person filling it in needs no account, and the finished document downloads as DOCX or PDF.

Free HR letter and record templates

The letters and records HR writes for one person at a time: job offers, employment verification and reference letters, performance reviews, weekly timesheets, training records and certificates of completion. Each of the 7 templates below fills in the browser, through the REST API or through an AI assistant on the DocMake MCP server, and comes out as a Word (DOCX) file and a PDF. The free plan makes 1,000 documents a month, with no credit card.

HR teams, managers and trainers make these for every hire, every review cycle and every course. The wording stays the same and only the person changes: the name, the role, the dates, the pay or the hours.

That is the case a template is for. Make a letter for one person by hand, or a batch for a whole team from a spreadsheet export through the API.

7 HR templates

Certificate of Completion

A one page certificate naming the person, the course, the hours and the day they finished, with a line for the tutor to sign.

Blanks to fill

Who completed it, What they completed, Hours of training, Date they finished, Result, Who awards it and 2 more

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Employment Verification Letter

A letter confirming that somebody works for you, since when and in what role, with the salary line you can turn off.

Blanks to fill

Date, Who the letter is to, Employee, Company, What the letter is for, Role and 6 more

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Job Offer Letter

A warm letter offering the role, with the pay, the start day and the day the offer runs out, and a line to accept on.

Blanks to fill

Date, Who the offer is for, Role, Company, Start date, Manager and 6 more

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Performance Review

The year in one sheet: what was seen against each part of the job, the goals set last time, the goals for the next, and both sides signed.

Blanks to fill

Employee, Employee number, Job title, Department, Reviewing manager, Review date and 7 more
One per item: competencies, goals reviewed, goals next

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Reference Letter

A letter for a former colleague: how you worked together, what they are good at with an example each, and how to reach you.

Blanks to fill

Letter date, Recipient, Recipient title, Recipient organization, Opening, How you worked together and 10 more
One per item: strengths

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Training Record

One person's training: what was delivered and how it was assessed, what the role asks for, and where the gaps are.

Blanks to fill

Record reference, Issued, Employee, Employee number, Job title, Department and 8 more
One per item: sessions, requirements

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Weekly Timesheet

A week of work on one page: a row a day with the project and the hours, the total, and a line for the manager to sign.

Blanks to fill

Employee, Week, Manager, Total hours, Overtime hours, Time away this week and 1 more
One per item: entries

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Questions about these templates

Which HR documents are in the set?: A job offer letter, an employment verification letter, a reference letter, a performance review, a weekly timesheet, a training record and a certificate of completion. The employment contract sits with the legal templates.
Can I make a letter for every employee at once?: Yes. Call the REST API once per person with their values as JSON and each letter comes back as its own DOCX or PDF, all in the same layout.
Can a manager fill in the timesheet or the review without an account?: Yes. Share the template as a form link; the person filling it in needs no account, and the finished document downloads as DOCX or PDF.

All 72 templates → Make them with the API →